Corporate Event AV Checklist: What to Book Before the Big Day
4 November 2026 · 5 min read · By DKS LED Screen
Know what the audience needs to see and hear
Start with the programme. List every speaker, video, presentation and live element. Then decide what display and sound each needs. This list becomes your AV order.
Displays
Choose the main screen: an LED wall for large halls, or a projector with a screen for controlled rooms. Add LED TVs or confidence monitors for speakers, and digital standees for registration and branding.
Sound
Plan a PA system sized to the room, a mixer, wireless handheld and lapel microphones, and a tested connection for video sound. Ask about spare batteries and a spare microphone.
Power, cables and backup
Check power points and loads at the venue. Ask for extension cabling, cable covers and a backup plan, for example a spare projector or a backup laptop output.
Schedule the setup
Book setup and a full test before doors open. Share the venue's loading and access rules in advance. Have a technician on site through the event.
Final checklist
Screen size and position confirmed. Presentation files tested on the real equipment. Microphones checked. Power and backup ready. Technician contact saved on your phone. DKS LED can supply the full AV package and crew for corporate events.
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